Preparing for a Meeting with Your Agent

While your insurance agent may stand at your side if disaster strikes, most often you look to your agent as the person who helps you assess and understand your insurance needs. Identifying your ministry’s needs usually requires an agent visit to your church or ministry, a visit with ministry leaders, and a tour of your facilities. With some advance planning, you can help make the most of this meeting.

Collect the Right Information

You and other ministry leaders can help your agent by gathering information about your ministry, your goals, and how your ministry operates. To give your agent a quick start, collect as much of the following information as possible prior to the meeting:

  • Calendar of events covering one year
  • Budget
  • Current valuation of building(s)
  • Latest version of building blueprints
  • Vital information for building components (roof, plumbing, electric, furnace, etc.)
  • Copies of any current insurance policies
  • List of any claims paid by an insurance company (and pending claims)
  • Average worship attendance
  • Vehicle list, including year, make, and model
  • Employee payroll
  • List of building contents owned by others (usually ministers or other staff members)
  • List of any high-value items the insured owns, including fine arts pieces, electronic equipment, musical instruments, and building and grounds maintenance equipment
  • List of ministry programs and related activities
  • Number of foreign and/or domestic mission trips taken each year

By preparing for an insurance meeting, you can help your agent lay out an accurate insurance proposal—one that provides insurance protection customized for the specific needs of your church or ministry organization.

November 7, 2023
Stop Plumbing Leaks with FloLogic
Stop Plumbing Leaks with FloLogic

Water and the damage it brings can be one of the most devastating property claims a ministry or organization can experience. Fortunately, there's a solution that identifies leaks when they start, as small as 1/2-ounce-per-minute. It's called FloLogic.

Tags: water damage, prevention, leaks, plumbing
September 7, 2023
Increasing Donor Trust
Increasing Donor Trust

The ability to inspire others to give is a blessing. Because fundraising can be both exciting and challenging, there are some important details to consider that can help your donors, and organization, have a smooth and successful experience.

Tags: ministry, insurance, donor
July 31, 2023
What to Know About Loaning Your Ministry Vehicle
What to Know About Loaning Your Ministry Vehicle

Has your church or school ever been asked to loan or rent one of your vans or buses to another ministry? Rather than running the risk of loaning or renting your own vehicle, you could consider aiding them financially in renting or chartering a vehicle from a rental agency.

Tags: ministry, car insurance, insurance, renting, safety, travel
May 10, 2023
Save Money With One Change
Save Money With One Change

A periodic review of your insurance policy is a good way to make sure your ministry is protected for its most current needs, but it also may offer the opportunity to find some significant savings.

Tags: insurance, coverage, ministry, volunteer, protection, high deductible
March 14, 2023
Responding to Mission Issues
Responding to Mission Issues

Having insurance coverage specifically designed for long-term international missions helps protect your people and organization from the financial impact caused by injuries, lawsuits, property damage, and more.

Tags: insurance, coverage, ministry, mission travel, volunteer, risk, protection, kidnapping
January 30, 2023
Brotherhood Mutual Foundation Kingdom Advancing Grant
Brotherhood Mutual Foundation Kingdom Advancing Grant
Tags: insurance, coverage, ministry
January 9, 2023
Better Achieve Your Mission in 2023
Better Achieve Your Mission in 2023
Tags: insurance, property, coverage, ministry
November 10, 2022
Evaluate Your Ministry's Fire Safety Plan
Evaluate Your Ministry's Fire Safety Plan

With the holiday season right around the corner, it’s wise for ministries to evaluate their fire safety plan. Whether your ministry is hosting a holiday party, prepping treats for charity, or running a community kitchen, make sure you’re well-prepared with these tips.

Tags: insurance, volunteer safety, fire safety, emergency, property
September 9, 2022
School is Back in Session
School is Back in Session

As school is back in session, it’s important to make sure your school is equipped with the correct safety procedures. Thinking about your school’s physical security as a series of layers can help you find gaps in your plan. Transportation and volunteers are just two important aspects of your school safety plan to think about.

Tags: protection, insurance, christian schools, back to school, volunteer safety, child safety, transportation
July 15, 2022
Shepherding Ministries in a Time of Change
Shepherding Ministries in a Time of Change

Anyone who turns on the news, flips through a magazine, or browses the web can see that American society and culture are experiencing rapid transitions. Some ministries have valid concerns that issues surrounding societal shifts may expose them to negative publicity, governmental scrutiny, or litigation.

The questions become: when and how can ministries operate within their deeply held religious beliefs when they may conflict with others’ rights?

Tags: ministry, protection, religious freedom, insurance
May 19, 2022
Five Common Tricks of Cyber Scammers
Five Common Tricks of Cyber Scammers

Cyber security is increasingly crucial in our technologically advanced world. Scammers use many schemes when attempting to steal your data, but you can outsmart them by understanding their methods.

Tags: ministry, cyber security, technology, data, protection
February 16, 2022
Gas Leak Detector Required for Various Building Occupancies
Gas Leak Detector Required for Various Building Occupancies

Having gas leak detectors placed within your ministry where a propane, natural gas or liquified petroleum gas fueled appliance is located is always the smart choice. The state of Maine decided to take this a step further and make it a law.

Tags: coverage, protect, directors and officers, liability, damages
July 22, 2021
Thousands in Relief Funding Available to Ministries Through the Employee Retention Credit
Thousands in Relief Funding Available to Ministries Through the Employee Retention Credit

Most ministry leaders don’t realize there is funding available to non-profit employers including churches, schools, colleges, and camps. This post includes some highlights about the credit and guidance on where to start to see if your ministry is eligible.

Tags: ERC, payroll, tax credit
June 17, 2021
Prepare Your Ministry for Another Active Hurricane Season
Prepare Your Ministry for Another Active Hurricane Season

The Atlantic hurricane season officially started June 1, and weather experts say this season is likely to produce above-normal activity. Take action to prepare your ministry to withstand a hurricane now, so you’re not scrambling when a watch or warning is posted.

Tags: protect, damages, hurricane, weather, weather emergency, safety, prevent damage
April 28, 2021
Take Time to Review Your Ministry's Child Protection Plan
Take Time to Review Your Ministry's Child Protection Plan

April is National Child Abuse Prevention Month. Though child abuse may not be something you could ever imagine happening within your ministry, sexual abuse of a minor is one of the top five reasons churches end up in court, according to Church Law & Tax. Studies also show that a child is much more likely to be sexually abused by a trusted adult than a stranger.

Tags: child protection, abuse protection, child safety
March 16, 2021
Prepare for Severe Spring Storms Now
Prepare for Severe Spring Storms Now

When severe storms strike, they can produce high winds and tornadoes. Damaging winds can wreak havoc on your ministry’s property and to buildings. A high wind event can crash debris through your windows, strip your siding, down trees on your parking lot, peel shingles off your roof, and fling back the flashing.

Tags: weather emergency, lightning, storms, safety, protect
February 25, 2021
Catalytic Converter Theft on the Rise: Protect Ministry Vehicles
Catalytic Converter Theft on the Rise: Protect Ministry Vehicles

Thieves are taking advantage of soaring precious metal prices. Take steps to protect your ministry’s vehicles and property.

Tags: protect, theft, vehicle
February 5, 2021
Avoid Frozen Pipes as Temperatures Plummet
Avoid Frozen Pipes as Temperatures Plummet

As temperatures plummet, the risk of freezing pipes soars. Frozen pipes can cause costly messes that could also put your ministry on hold while you clean up.

Tags: frozen, building, pipes, prevent damage
November 23, 2020
COVID-19 and the Christmas Season
COVID-19 and the Christmas Season

Preparing for this Christmas season may require additional creativity, due to the uncertainty of what COVID-19 may bring in our local community.

Tags: COVID-19, health, health safety, protect, coronavirus, Christmas, risk management
October 28, 2020
Guidance for Ministries About Boy Scouts' Bankruptcy
Guidance for Ministries About Boy Scouts' Bankruptcy

A mid-November deadline in the Boy Scouts of America’s (BSA) bankruptcy proceedings may have you wondering what the organization’s bankruptcy filing means for your ministry if you ever hosted or chartered Boy Scout Troops.

Tags: coverage, protect, liability, damages, youth